Car Club Event Planning Resources - The Route
After you know what kind of event you want to put on, you'll need to determine where you're going and how you're going to get there. That's where the route comes in. In some cases you may not have much choice. For instance, a Track Event will be held at a track so the track you choose will define the destination and course. For other types of events, the destination is secondary and it's really the course that matters.Keep in mind that most events are social in nature so the participants will probably want to socialize at the end. Make sure the destination will accommodate that aspect. For instance, ending an event at a gas station probably isn't a good idea.
Now, how are you going to get there? One of the best ways to start is to take out a good map and look for some promising roads. There are also some good road resources on the Internet (see our Courses area for some that we've found).
Once you have chosen some roads and a destination, go scout them out for yourself. Sometimes what looks good on paper may not work out well as a driving event (roads may turn to dirt, be closed, have heavy construction or be poorly maintained). Also be sure that the final destination, whether it be a park, restaurant or other locale, is suitable for a large group.
Speak to the park staff, restaurant manager or other representative to be sure that parking and reservations are appropriate for the group.
Ask yourself these questions when choosing a route and final destination:
- How long do I want the drive to be?
- At what pace do I want to lead the group?
- Where should the event begin?
- When should the event begin?
- Are there good places to stop along the way for bathroom breaks or places to change clothes (hot/cold weather considerations), get water, stretch or get gas?
- When going as a group, are there areas to regroup after major intersections so the group can stay together?
- Does my destination have enough parking?
- Do I need to make reservations for the group?
- Is there a cost involved for the participants?
- Will I need funds from the club to plan this event (copying costs, deposits, materials, prizes)?
Here are some links that may spark your interest in planning an event. Please let us know if you find others so we can add them to the list!
The following websites can be used as a resource to find great roads. Please let us know if you find others so we can add them to the list!